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Privacy & policies

This Privacy Policy outlines our commitment to privacy and data protection for all users and visitors of XPROJEX (the “Site”). It describes how we collect, manage, and store personal information and the choices available to you. Information Collection: We collect personal information such as names, email addresses, mailing addresses, phone numbers, and other relevant details to enhance your experience with XPROJEX. This information is gathered when you engage with our Site, including when you join an interactive experience or submit content. Use of Information - The information we collect is used to: - Personalize and enhance user experience. - Improve our Site and services. - Respond to customer service requests. - Administer activities like contests, surveys, and other features. - Process transactions and send communications related to your interactions with XPROJEX. Data Protection: We prioritize the safety of your personal information. Regular malware scanning and SSL technology are employed to protect data. Access to your personal information is restricted to authorized personnel who are obliged to keep the information confidential. Third-Party Disclosure: We do not sell, trade, or transfer your personally identifiable information to outside parties without advance notice, except for partners who assist in operating our Site, conducting our business, or serving you, and who agree to keep this information confidential. Third-Party Links: Our Site may include third-party links with independent privacy policies. We have no responsibility or liability for the content and activities of these linked sites. Analytics and Cookies: We use Google Analytics and cookies to understand Site usage. Users can opt out of Google Analytics tracking and manage cookie preferences. Children’s Privacy: In compliance with the Children's Online Privacy Protection Act (COPPA), we do not market to children under 13. Data Breach Protocol: In the event of a data breach, we will notify users via email and on-site notification within 7 business days. Opt-Out Options: Users can opt out of certain data uses by adjusting their account settings, contacting us directly, or using provided opt-out links. International Users: Our privacy practices may vary for users from different jurisdictions, in compliance with local laws. Policy Updates: We reserve the right to update this policy. Users will be notified of any changes through our Site. Contact Information: For any privacy-related inquiries or concerns, please contact us at: info@xprojex.com Consent: By using XPROJEX, you consent to our privacy policy. Effective Date:    2023-08-01 ​

Terms & Conditions

These Terms and Conditions ("T&Cs") govern your access to and use of XPROJEX's interactive web application (the “Site”) and any services, features, or content provided therein. By accessing or using the Site, you agree to be bound by these T&Cs. 1. Definitions "You" or "Customer" refers to any person or entity using the Site. "We", "us", "our", "XPROJEX" refer to XPROJEX and its legal entities. "Services" encompass all services provided by XPROJEX through the Site. 2. Acceptance of Agreement You accept this Agreement by: Using the Services. Clicking a button or checking a box marked “Accept” or “Agree”. Registering, accessing, or otherwise using the Site. You must be at least 18 years old and capable of entering into this Agreement. 3. Personal Identifiers We assign and manage personal identifiers such as usernames and passwords. These are not proprietary to you, and we reserve the right to change them with notice. 4. Dispute Resolution All disputes related to these T&Cs or the Services will be resolved through binding arbitration, except for matters that can be taken to small claims court. This arbitration agreement is subject to the laws of Quebec, Canada. 5. Third-Party Services Some Services may be provided by third parties. We reserve the right to modify or change the source of any Services without notice. 6. Privacy Your privacy is important to us. We collect and use information as described in our Privacy Policy. We may monitor communications for quality assurance and require verification for online transactions. 7. Theft and Fraud You are responsible for maintaining the confidentiality of your account information. You are liable for all activities conducted through your account unless you notify us of any unauthorized use. 8. Limitation of Liability We are not liable for indirect, incidental, special, consequential, or punitive damages related to the Services. 9. Indemnification You agree to indemnify XPROJEX against claims related to your use of the Services or violation of these T&Cs. 10. Changes to T&Cs We may modify these T&Cs. Material changes will be communicated to you, and your continued use of the Services will constitute acceptance of these changes. 11. Governing Law These T&Cs are governed by the laws of Quebec, Canada, and applicable federal laws. 12. Contact Information For any inquiries regarding these Terms & Conditions, please contact us at: Email: info@xprojex.com Effective Date 2023-08-01

GDPR Compliance Policy

This General Data Protection Regulation (GDPR) Compliance Policy (“GDPR Policy”) outlines how the GDPR applies to your use of XPROJEX's interactive web application (the “Site”) and our commitment to compliance, ensuring your data control and protection. Understanding GDPR The GDPR harmonizes data privacy laws across the European Union (EU), enhancing transparency and control for individuals over their personal data. It applies to all organizations, including those outside the EU, that process personal data of individuals in the EU. XPROJEX's Role as Data Processor As a user of XPROJEX, you act as the data controller, determining the purposes and means of processing personal data. XPROJEX serves as a data processor, executing your instructions related to data management. Both roles require adherence to GDPR standards. Legal Basis for Data Collection As a data controller, you must ensure personal data is collected based on lawful grounds under the GDPR, such as consent, contract necessity, legal obligation, vital interests, or legitimate interests. Sub-Processors XPROJEX uses sub-processors like cloud infrastructure providers to host the Site. We ensure these sub-processors comply with GDPR, maintaining data security and privacy. Data Subject Rights Under GDPR, EU data subjects have rights to access, correct, remove, or export their personal data. XPROJEX provides self-service features to support these rights, including data portability and the right to be forgotten. Personal Data Collection and Use XPROJEX collects participant-user data like names, email addresses, and responses for functional purposes and host-user analysis. We are transparent in our data handling practices. Managing Your Data Participant-users can view, export, or remove their data through the Site's user interface. This includes sign-in data and response data. Removing data may affect your experience on the Site. Account Removal Users can permanently delete their accounts, removing all personal data from XPROJEX servers. Compliance Efforts XPROJEX has undertaken several steps towards GDPR compliance, including: Risk analysis of data processing activities. Implementing security policies and controls. Appointing a Data Protection Officer. Regular data protection training for staff. Maintaining a record of data processing activities. Data Transfer Outside EEA XPROJEX ensures legal data transfer outside the European Economic Area (EEA) through mechanisms like the EU-US Privacy Shield and EU Standard Contractual Clauses. Data Processing Agreement For data controllers, XPROJEX provides a Data Processing Agreement outlining our GDPR compliance as a processor. GDPR's Global Impact The GDPR affects businesses outside the EU if they process personal data of EU residents. It does not mandate data storage within the EU but regulates data transfer mechanisms. Pre-GDPR Data The GDPR applies to all personal data, regardless of the collection date. Contacting XPROJEX For inquiries regarding this GDPR policy, contact us at: Email: info@xprojex.com Effective Date 2023-08-01

Cookie Policy

This Cookie Policy (“Cookie Policy”) explains the use of cookies and similar technologies on XPROJEX's interactive web application (the “Site”). This policy is part of our Privacy Policy. Consent for Cookies For users in the European Economic Area (EEA), upon your first visit to the Site, you will be asked to consent to the use of cookies in accordance with this policy. If you accept, we will store cookies on your computer. What are Cookies and Other Technologies? A cookie is a small piece of data sent from a website and stored on your device. Cookies help websites like ours recognize repeat users and track web usage behavior. For more information, visit All About Cookies. Cookies can be "session cookies" (which last only for your browser session) or "persistent cookies" (which remain on your device until they expire or are deleted). XPROJEX uses both first-party and third-party cookies. We also use pixel tags in combination with cookies for similar purposes, including tracking website usage and email interaction. Types of Cookies Used Strictly Necessary Cookies: These are essential for operating our Site, including logging in, voting, and other site functions. These cookies cannot be opted out as they are fundamental to the Site's functionality. Analytics & Performance Cookies: These cookies help us understand user behavior on our Site to improve our services. For example, we use Google Analytics. You can opt out via the Google Analytics Opt-out Browser Add-on. Advertising & Targeting Cookies: These cookies track browsing habits to make advertising more relevant. For example, we use Google AdServices. You can opt out of personalized advertising via Google’s Ads Settings. Your Choices Limiting cookies may impact your ability to use the Site fully. Most web browsers offer options to control cookie settings. Here are guides for popular browsers you can copy/paste: -Internet Explorer: https://support.microsoft.com/en-us/windows/delete-and-manage-cookies-168dab11-0753-043d-7c16-ede5947fc64d -Mozilla Firefox: https://support.mozilla.org/en-US/kb/enhanced-tracking-protection-firefox-desktop?redirectslug=enable-and-disable-cookies-website-preferences&redirectlocale=en-US -Google Chrome: https://support.google.com/chrome/answer/95647 -Apple Safari: https://support.apple.com/en-ca/guide/safari/sfri11471/mac Mobile device settings may not offer the same control over cookies. Changes to This Policy We may update this Cookie Policy and will post the amended version on the Site. Unless additional notice or consent is required by law, these postings constitute notification of changes. Contacting XPROJEX For questions about this Cookie Policy, contact us at: Email: info@xprojex.com Effective Date 2023-08-01

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